Streamline Your Hiring Process with 4 Automation Hacks

With automation, you can improve applicant flow, reduce candidate drop-off, enhance the employee feedback process, and free up your recruiting managers’ time.

In today’s challenging market, it’s no wonder that hiring managers are having a hard time keeping up with the surge in job opportunities and the labor shortage.

These days, the heads of location-based hiring managers are spinning with all the recruiting, hiring, training, documentation, and other routine tasks.

It can be challenging to keep an organization running efficiently during a staffing shortage, much less react to candidates within 24 hours or thoroughly assess applicants to identify a candidate who would be a suitable fit for the position.

The hiring process should be automated, but why?

Hiring managers are aware that for their offers to be considered, candidates need to receive timely, consistent, and responsive communication. This means that recruiting managers must be at the top of their game for every applicant at every stage of the applicant lifecycle in order to avoid losing top candidates to other companies.

Hiring managers can nurture candidates through the new hire onboarding checklist and employee feedback process without getting weighed down or distracted by the specifics due to automation, which gives them a major boost.

1. Automated scheduling reduces interview ghosts

When using HR workflow automation, hiring managers, HR teams, and recruiters can easily coordinate their calendars with their talent management platform, choose times when they are available for interviews, and allow automated scheduling for the positions they have chosen.

If an applicant meets the predetermined qualifications, the hiring manager will automatically send an invitation to schedule an interview depending on the candidate’s availability. Hiring managers choose a default interview scheduling link and a default qualifying rule to apply to newly introduced applications.

Schedule automation enables HR and hiring managers to set up automated notifications that inform managers and candidates of forthcoming interviews and facilitate easy rescheduling for all parties, significantly reducing cancellations.

2. The HR onboarding process can be simplified with Zenphi

Without automation in place, the process of hiring and onboarding a new team member can take a lot longer than it should, and negatively impact the candidate experience.

The steps involved in the onboarding procedure include:,

• Posting a job opening
• Examining the résumés of applicants
• Selection of candidates
• Rounds of interviewing
• Recruitment and HR onboarding process
• These processes can all be very time-consuming.

There are, however, some things you can do to speed up some steps of the process and spare yourself some time-consuming work.

Our helpful team of automation experts is here to help, whether you’re a current customer hoping to automate a complicated process or you’re just getting started and unsure how to utilize Zenphi. We can guide you through the process of how to automate your employee onboarding process with Google Workspace.

If you’re interested, watch our free demo to gain an understanding of how you can streamline your HR operations.

3. With employee sync, eliminate manual data entry and errors.

As soon as you discover your next employee, make sure that all of your business-critical systems, such as payroll and workforce management, are synced with the new hire data.

This reduces the possibility of a human entry error and frees recruiting managers from the additional, repetitive effort. According to studies, every data entry made without the aid of HR technology costs a business. For instance, according to a benchmark analysis from SHRM, the average cost per hire is $4,700. The cost of recruiting for executive roles might reach $28,000. (source: shrm.org). When dealing with large applicant pools, a tonne of personal data, and necessary inquiries and fields, this adds up.

With automation, in a matter of minutes, you can simplify your hiring procedure and make it easier to communicate with the most suitable applicants.

Hiring managers, HR specialists, and franchisees can save time and money by using automation and connectors to make sure background checks are ordered and received, that no duplicate entries are made, and that compliance remains a priority throughout the onboarding process.

Let us help you with a fourth automation hack to simplify your hiring process.

4. Insight and Analytics

You may gather insightful facts on the effectiveness of your onboarding process by automating the HR onboarding process. Using these insights, you can decide how to onboard new staff members, enhance the experience, and keep your onboarding procedure up to date.

The main objectives of workflow automation in the employee HR onboarding process are to improve efficiency, minimize manual labor, streamline the process, and improve the overall employee experience.

Consider factors such as adaptability, scalability, customization choices, usability, integration with current systems, and vendor support when selecting an automation technology for the onboarding plan for new employees.

Maintaining a compassionate mindset is crucial when you integrate workflow automation into your employee onboarding plan for new employees and its procedures. This involves being aware of the desires, emotions, and viewpoints of brand-new hires and making sure that an automated process has been developed to help them along the way.

Zenphi enables the best possible employee onboarding automation process with Google Workspace, at a reasonable cost.