How To Save An Outlook Email As PDF?

Outlook emails are widely used in the email business. However, there are lots of Outlook users who need to save an Outlook email as PDF. But they are not aware of the proper approach. To help those users we have created this post to discuss some techniques to save an Outlook email as PDF using manual and PST File Converter.

In today’s digital age, emails have become an integral part of our personal and professional lives. We receive and send thousands of emails everyday that contain important information like attachments and messages that may need to be accessed later. However, as convenient emails are, they are vulnerable to technical issues, hacking attempts and accidental deletion.

That's Why it's become crucial to keep a backup of your important data and one of the best ways to do so is by converting them to PDF files. PDFs are easy to store, transfer and access and they preserve the formatting and content of the original data. Because discussing the solution we also need to know the benefits of PDF files.

Advantages To Transfer An Outlook Email As PDF

1. PDF file exhibits documents in electronic format which is independent of hardware, software and the operating system.
2. PDF is a free application as compared to Outlook.
3. The user can lock their files by password protection to keep secure from other culpable users.

How To Save An Outlook Email As PDF Via Manual Technique?

There are lots of manual solutions that are available to users that they can opt to transfer an Outlook email as PDF. But there is a high chance of data loss while performing this manual technique. Also, these solutions are quite technical, which makes it complicated for beginners. Still we have mentioned these approach below you can follow the steps to save an Outlook email as PDF

1. Open Outlook then choose multiple emails using the shift or control button.
2. Then, navigate to the file function on the taskbar and press print option.
3. After that, choose Microsoft print to PDF then click on print again.
4. Give a specific name of your PDF file and press the save button.
5. Now, the PDF file has displayed all the selected emails in a single file.

Drawbacks Of Using Manual Technique

1. You can’t save Outlook email as PDF files if the Outlook is not working or the PST file gets corrupted.
2. It's complicated to manage multiple emails in a single PDF file.
3. In Outlook 2010 and 2007, there is no option offered by Outlook to transfer Outlook email as PDF.

How To Transfer An Outlook Email As PDF?

It's sad but true that there is no official solution offered by Outlook. So, we recommend that Corbett PST to PDF Converter is an excellent choice to convert single or multiple files without facing any overly large size challenges. This software is created with a strong algorithm to get accurate output without facing any changes or data loss.

1. Install converter on your windows pc then open it.
2. Browse PST files and add into the software panel.
3. After that, click on the PDF option in the multiple option of export.
4. At last, set location for result then press save to get output instantly.

Other Benefits Of Choosing Automated Software

1. It preserved the mailbox hierarchy the same as the original.
2. This software allows converting PST to EML, MBOX, TXT, HTML and many more options.
3. It is very simple to handle without learning the depth of technical skills.
4. You can also enjoy its filter function to convert data as per date range, subject, sender, recipients etc.
5. There is no need to download other applications to finish this operation.

The Verge

You may want to save an Outlook email as PDF format for reports or backup purposes. However, there is no direct feature in Outlook to save emails in PDF format.If you have lots of free time and depth of technical knowledge then you can go with manual solutions as we have mentioned in this post to transfer Outlook email as a PDF file. Because you know better about yourself.Otherwise, we recommend you to opt professional software to finish this problem quickly with maintained data hierarchy.